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Ashford & St. Peter’s Hospitals NHS Foundation Trust (ASPH) is a local Registration Authority (RA) authorised to carry out on behalf of the NHS:- registration of individuals; issuance of smartcards; and granting of access to patient data held by the Health and Social Care Information Centre (HSCIC).

The local Registration Authority (RA) ensures that individuals providing healthcare services to the NHS directly, or indirectly, have access to NHS CRS compliant applications and information in accordance with their role. It is the Trust’s responsibility to ensure that the requirements of RAs are met and maintained, to adhere to the NHS Confidentiality Code of Practice and the NHS Care Record Guarantee.

The Registration Authority Policy describes how the Trust will meet its obligations as an NHS RA, by complying fully with the national policies, guidance and procedures for the management of RAs issued by the Department of Health and HSCIC.



The policy provides the basis for the standards and procedures that are to be adopted when anyone is given access to HSCIC or other smartcard-enabled applications for the purposes of their work.



The national policy requires everyone accessing Connecting for Health applications to be registered with an individual identity on the national NHS database (the Spine), and to have their access authorised by a Registration Authority Sponsor appointed by the Trust Executive. The individual can then be issued with a personal “chip-and-PIN” smartcard, which gives them the access authorised for their role in the Trust.

This document states how ASPH will operate the Registration Authority, and carry out registration of staff within the Trust.


Policy Details

Download: PDF version
Compiled by: Dave Thompson, IT Training Lead
Ratified by: Information Governance Steering Group
Date Ratified: February 2018
Date Issued: March 2018
Review Date: February 2021
Target Audience: All staff
Contact name: Dave Thompson, IT Training Lead