Case Number 6593
Request Date 28/02/2019
Completion Date 10/04/2019

 

Details of the Request

This is a request for information that relates to the organisation’s contracts around ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support, which may include:

  • Server Hardware Maintenance- contracts relating to the support and maintenance of the organisation’s physical servers.
  • Virtualisation Maintenance/Support/ Licensing (VMware, Solaris, Unix, Linux, Windows Server)
  • Storage Area Network Maintenance/Support (EMC, NetApp etc)

 

For each of the type of contract described above, please can you provide me with the following data. If there is more than one contract please split the information for each separate supplier this includes annual spend

  1. Contract Title: Please provide me with the contract title.
  2. Type of Contracts (ABOVE): Please can you provide me with one or more contract types the contract relate to: Server Hardware, Virtualisation, SAN (Storage Area Network)
  3. Existing / Current Supplier: Please provide me with the supplier name for each contract.
  4. Brand: Please state the brand of hardware or software
  5. Operating System / Software (Platform): (Windows, Linux, Unix, Vsphere, AIX, Solaris etc.) Please state the operating system used by the organisation.
  6. Annual Average Spend: Please provide me with the most recent annual spend for this contract?
  7. Contract Duration: (Please can you also include notes if the contract includes any contract Extension periods.)
  8. Contract Expiry Date: Please can you provide me with the date of when the contract expires.
  9. Contract Review Date: (An approximate date of when the organisation is planning to review this particular contract.)
  10. Purchase of Servers: Could you please provide me with the month and year in which most / bulk of servers where purchased.
  11. Number of Physical Server: Please can you provide me with the number of physical servers.
  12. Number of Virtual Servers: Please can you provide me with the number of Virtual servers’ servers.
  13. Brief Contract Description: I require a brief description of the service provided under this contract. Please do not just put maintenance I need at least a sentence.
  14. Contract Owner: (The person from within the organisation that is responsible for reviewing and renewing this particular contract. Please include their full name, job title, direct contact number and direct email address.)

 

If this service is part of a managed contract please can you send me the contract information for this managed service including Hardware Brand, Number of Users, Operating System, and contact details of the internal contact responsible for this contract

 

Details of the Response

1.       Contract Title:  Server hardware
2.       Type of Contracts (ABOVE):  
3.       Existing/Current Supplier:   Park Place Technologies
4.        Brand:   *
5.       Operating System / Software (Platform): *
6.       Annual Average Spend:  10000
7.       Contract Duration: Annual
8.       Contract Expiry Date:  Sep-18
9.       Contract Review Date:  Aug-18
10.   Purchase of Servers:   
11.   Number of Physical Server:  65
12.   Number of Virtual Servers:  246
 13.   Brief Contract Description Server hardware support
14.   Contract Owner: Morné Beck
Managed contract? No

 

1.       Contract Title:  Virtual estate support
2.       Type of Contracts (ABOVE):  
3.       Existing/Current Supplier:   Bytes
4.        Brand:   *
5.       Operating System / Software (Platform): *
6.       Annual Average Spend:  25000
7.       Contract Duration: Annual
8.       Contract Expiry Date:  Jul-18
9.       Contract Review Date:  May-18
10.   Purchase of Servers:   
11.   Number of Physical Server:   
12.   Number of Virtual Servers:   
 13.   Brief Contract Description Support and subscription
14.   Contract Owner: Morné Beck
Managed contract?  

 

1.       Contract Title:  SAN
2.       Type of Contracts (ABOVE):  
3.       Existing/Current Supplier:   OCSL
4.        Brand:   *
5.       Operating System / Software (Platform): *
6.       Annual Average Spend:  Extended warranty as part of implementation
7.       Contract Duration: n/a
8.       Contract Expiry Date:  Aug-20
9.       Contract Review Date:  Mar-20
10.   Purchase of Servers:   
11.   Number of Physical Server:   
12.   Number of Virtual Servers:   
 13.   Brief Contract Description Hardware and software support
14.   Contract Owner: Morné Beck
Managed contract?  

 

* The Trust holds this information, but considers it is exempt from disclosure under Section 31.1g)Law Enforcement where disclosure would be likely to prejudice the exercise by any public authority of its functions for any of the purposes specified in subsection 2. AND Section 38 Health & Safety where disclosure would endanger the physical or mental health or safety of any individual)