Case Number 6567
Request Date 20/02/2019
Completion Date 28/02/2019

 

Details of the Request

The following freedom of information request is designed to establish what process and specific software tools are used to administer the board meeting / senior management meeting process, within the Trust.

  1. How does the Trust administer and manage board and other senior managed events? – what process is followed to prepare, collate and manage the board meeting documents pack, including print / e-mail and distribution?
  2. Is a “manual process” used for the above or does the Trust use a dedicated Software tool?
  3. If yes, what is the name of the software tool used?
  4. If no, is the Trust considering to acquire such a tool or “Board Portal” at some time in the future?
  5. Who is the most appropriate person, within the Trust, to contact regarding this matter?

 

Details of the Response

1. How does the Trust administer and manage board and other senior managed events? – what process is followed to prepare, collate and manage the board meeting documents pack, including print / e-mail and distribution?

We use the board portal Admin Control and all board members access the papers through the portal. The public board papers are published on the Trust’s website.

 

2. Is a “manual process” used for the above or does the Trust use a dedicated Software tool?

The Trust use a dedicated software tool.

 

3. If yes, what is the name of the software tool used?

Admin Control

 

4. If no, is the Trust considering to acquire such a tool or “Board Portal” at some time in the future?

N/A

 

5. Who is the most appropriate person, within the Trust, to contact regarding this matter?

For procurement of a new board portal: Anu Sehdev

In regard to the processing of board papers: Liz Davies